DNCA Inventory Exemplar Spreadsheet

	A	B	C	D	E	F	G	H	I	J	K	L	M	N	O	P	Q	R	S
1	Tab #1: Instructions & Data Definitions
2		ID	Asset Information												Assignment			Financial	Other (Optional)
3		Asset Tag Number	Asset Status	Asset Function	Category	Make	Model	Year	Serial Number	Encrypted Hard Drive	Leased	Research Funded	Last Inventory Date	Description	Responsible Person	Asset Specialist	Date in Service	PO Number	Notes
4	Required/ Optional	Required	Required	Required	Required	Required	Required	Required	Required	Required	Required	Required	Required	Optional	Required	Required	Required	Optional	Optional
5	Notes	New DNCAs: 7-character alphanumeric on the yellow DNCA tag	Purchased - DNCA has been purchased and is in transit to the receiving location	Primary- DNCA is used regularly by a single person	Desktop, Laptop, Tablet, Cell Phone, Server, or Other	Manufacturer of DNCA (e.g., Apple, Dell, Microsoft)	(e.g., Macbook Pro, Dell Latitude 5280, iPhone 14, 2015 Dell Inspiron Desktop)	Year of manufacture	The manufacturer serial number of the DNCA	Yes - DNCA has an encrypted hard drive	Yes - DNCA is leased for university use by a vendor	Yes - DNCA was purchased (partially or fully) with funds from a research grant	MM-DD-YYYY formatted date of last audit or inventory verification	(e.g., Color, Size, Features, etc.)	DirectoryID@umd.edu of the person who is responsible for the DNCA. This can be the person the DNCA is assigned to or the person that is responsible for where the DNCA is located.	DirectoryID@umd.edu of the individual who is creating and maintaining inventory records *The Asset Specialist cannot be the same person as the Unit Purchaser(s).	MM-DD-YYYY formatted date the DNCA was put in use	The purchase order number	Notes as seen fit
6			Available - DNCA is in possession of the IT Asset Specialist, but has not reached designated responsible person	Secondary- DNCA is used by one person as an alternate device
7			Assigned - DNCA is assigned to and in possession of the responsible person or designated lab/room (if DNCA does not belong to an individual)	Shared- DNCA is used by many individuals (computer lab, front desk, etc)
8			Loaned - DNCA is in a loaner pool or currently loaned out to an individual	Loaner- DNCA is used as a temporary machine for short-term use
9		Existing DNCAs: Numeric sequence of whichever university asset tag is affixed to the DNCA (ex., 6-digit sequence on blue asset tag)	Damaged - DNCA is in possession of the unit, but unassigned and/or unused due to damages							No - DNCA does not have an encrypted hard drive	No - DNCA is not leased by the university or is no longer being leased by the university	No - DNCA was not purchased with any research funds
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14	Definition
15	DNCA: Designated Non-Capital Asset
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